Teaching Learning Leading K-12
121: 7 Items for Your Substitute Folders

121: 7 Items for Your Substitute Folders

November 27, 2016



Do you have a sub folder?

If not-time to get one.

If you do-have you updated it recently?


Ok, so at some point you are going to be absent.

Really! Whether you are sick, you have a sick child who needs you, or you are sent somewhere, you will need a substitute teacher. And this means that you will need a substitute folder. Yes, it can be a folder, box, bin, or notebook. It can also be electronic.

The point is that you need information for your substitute teacher and it needs to be readily available and up-to-date.

In today's podcast, I am focused on what you should keep in that folder. 

Here are my 7 Items that You Should Have in Your Subsitute Folder:

1. Seating Chart

2. Bell Schedule

3. Emergency Procedures

4. How to Take Attendance

5. How to Operate Equipment

6. Special Notes

7. Work Assignments (Updated Regularly)




Now don't mistreat your substitutes. Having had the experience of dealing with no assignments and assignments that took all of 5 minutes (if the kids made it take that long), I know what it is like to have to be creative and feel like a stand-up comedian in front of a crowd without a script. Create meaningful activities and update the folder weekly.

By the way, make sure that someone knows where you keep that folder, notebook, box or whatever you use. Mark it clearly...You know like on the 60's Batman Television Show-The Sub Folder, My Sub Folder, Substitute Cave, Substitute Info, etc. Hopefully you get the picture.

Make sure that it is easily found.

By the way, you can have much more in your folder, just make sure that these 7 items are in your folder, at the very least.


1. Seating Chart

2. Bell Schedule

3. Emergency Procedures

4. How to Take Attendance

5. How to Operate Equipment

6. Special Notes

7. Work Assignments (Updated Regularly)


Go create or update that folder.

You will be glad that you did and your sub will thank you.



 Length: 16:53

120: Infinity Systems with Del Johnson

120: Infinity Systems with Del Johnson

November 20, 2016


Del Johnson is the Director of Business Development with Infinity Systems Inc.

Del successfully ran the college and career center for Minneapolis Public Schools, leading to the implementation of district-wide Career Centers. He also has an extensive background in sales, real estate and success working with school administration teams.

Art Johnson is the CEO of Infinity Systems. Check out these articles by Art - Aligning an Organization Requires an Effective Leader and How to Get Employees to Align with the Company's Mission


Today, I am talking with Del about what Infinity Systems is all about and how it helps organizations become aligned. At the end of the shownotes check out a series of links to several YouTube videos which highlight a school system superintendent who explains what it was like working with Infinity Systems and what the team does.

Infinity Systems is a management consulting firm. They have been working with organizations for over 20 years.


They help identify misalignment and give leaders actionable insights.

Listen to a School System Superintendent talk about Infinity Systems.

Why is Alignment important in Education?

Why do we measure Leadership?

What critical questions does Orgametrics™ answer in Education?

Does Orgametrics™ work?

How does Orgametrics™ empower your employees to carry out the mission?


To learn more contact Del:


or call him at 612-819-3940

You can find out more about Infinity Systems at the website:

Infinity Systems

Also, go to their YouTube Channel:

Infinity Systems on YouTube



Length: 27:56

119: Six Procedural Systems You Should Have in Place in Your Classroom Now

119: Six Procedural Systems You Should Have in Place in Your Classroom Now

November 13, 2016


 Ok, so this was the year that you were going to get everything together. You were going to overcome your problems of not keeping up. You were going to be better organized.



Do you create piles for your piles?

You know what I am talking about...don't you?

You have to emake yourself feel better so you spilt the pile up to make it look smaller. Yeah. This was the year that you were going to stop that.

Are you a perpetual pile producer? Hmmm?




To stay on top of what you do in the classroom, you need to have procedural systems in place that will help you make your teaching easier. Here are 6 systems that you need to have in place in your classroom. They will make your life easier and the kids will know how you want them to do things.

6 Organizational Procedures You Need to Have in Place Today.

  1. Collecting work
  2. Handing work back
  3. Welcome back to class (The kid has been absent)
  4. Accounting for all netbooks or laptops or tablets
  5. Keeping track of class supplies
  6. Substitute folder



So, ask yourself, "Do I have these procedures in place and have they become routine?

Here are some additional resources that will help you with getting organized.

Take care.

By the way, there is no better time to start than now and today. Don't put it off. You will thank you for getting these 6 Systems in Place.


Additional Resources

How to use Running Records

5 More Habits of an Organized Teacher

Core Inspiration Classroom

Classroom Organization: Tips and Tricks

Organizing a Substitute Binder

Avoid Stacks of Paper:Organize

Using Color to Organize the Secondary Classroom

118: David Voss & Communications Consulting

118: David Voss & Communications Consulting

November 6, 2016


David Voss is the president of Voss and Associates. 
They specialize in Communications Consulting, Media Campaigns and Training.
Voss and Associates has been communicating education since 1999. They represent school districts, education associations, non-profit organizations and for profit companies.



David has been the Director for Communications for three large agencies of the Florida state government. He was the press secretary for Governor and Senator Bob Graham and for the Florida Commissioner of Education and University of South Florida President Betty Castor.

David also was a marketing executive for Apple Computers in education.

David and his team assist educators and many others with their training, in person consulting and on-line classes. As he explains their many services, David talks about specific skills that his students develop. From bridging to thinking like a journalist, he describes training that anyone who talks in public needs to have now. He mentions that probably one of the biggest mistakes that educators make is that they don't take time to personally connect with the news media.  
I so wish that I had had David's training back when I was first a principal it would have saved me from myself and many major headaches.

Do you have a need to better learn these skills?

Learn more at:

Remember that you can also call David at 941-650-4614.


Length: 26:15

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